Data Management Capability Quick Assessment

Data Management Capability Quick Assessment

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1. Has your organisation appointed a Data Protection Officer (DPO)?
2. Does your organisation notify its customers on the purpose of collection, use and, if applicable, the sharing of their data with its partners, suppliers or providers who require the data to provide the services they are engaged to provide to its customers?
3. Does your organisation have a written data protection policy?
4. Does your organisation have measures in place to detect and mitigate insider threats, such as unauthorised data access by employees or contract workers?
5. Does your organisation employ an IT personnel to provide IT support and data security protection?
6. Does your organisation have an IT security policy to protect IT systems and infrastructure from various threats, including cyberattacks, malware, and unauthorised access, to ensure the safety of data and IT assets?
7. Does your organisation use traditional cybersecurity solutions such as antivirus, anti-spam, content filtering, web filtering, data loss prevention tools or outsourced managed services to safeguard IT infrastructure?
8. In addition to traditional cybersecurity measures, does your organisation leverage AI solutions to enhance the management of cyber threats?
9. Does your organisation provide regular data security training and awareness programs for employees to keep them informed about evolving threats and good cyber hygiene practices?
10. Does your organisation have a policy and procedure to respond to incidents, eg. data breach and confidential information loss?
11. Does your organisation have an inventory of data assets (i.e. personal data, hardware, software) and a process to track assets reaching end-of-support (EOS)?
12. Does your organisation have a patch management process to manage critical software updates?
13. Does your organisation evaluate its selected business partners, suppliers or service providers that have access to its data or IT systems to ensure that they have appropriate data governance practices and security practices?
14. Does your organisation have a routine or automated data backup process in place, along with a tested and documented data recovery plan to ensure data can be recovered in the event of data loss incidents or disasters, thereby maintaining data resiliency?
15. Does your organisation conduct systematic data risk assessments in response to changes in applicable laws, organisation structure, corporate policies and business processes?
The quick assessment does not in any way imply your state of compliance. The results merely serve as a reference guide to communicate your gaps in data management.
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